How We Work: The Adominus Intelligence AI Consulting Process
You're considering hiring an AI consulting firm. The biggest question on your mind: "What will actually happen if I hire you?" Here's exactly what our process looks like — every phase, every deliverable, every milestone — so you can decide with confidence.
Free Discovery Call
30 minutes · No obligation
We start with a conversation, not a contract. In a focused 30-minute call, we learn about your business, your challenges, and your goals. We ask the questions that surface where AI can — and can't — help, and give you honest first impressions.
What Happens
- You walk us through your business model, daily operations, and pain points
- We identify 2–3 areas where AI could deliver quick, measurable wins
- We discuss expectations and realistic timelines
- You get honest feedback — even if the answer is "AI isn't the right fit yet"
Verbal summary of opportunities, preliminary fit assessment, and a clear next step (or a friendly goodbye if the timing isn't right).
Scheduled within 48 hours of request. Call takes 30 minutes.
One 30-minute call with a decision-maker who knows the daily operations.
AI Business Health Check
1–2 weeks · Deep diagnostic
If the discovery call reveals real opportunities, we conduct a thorough assessment of your operations, technology, data, and team readiness. This is where we go from "AI could help" to "here's exactly how, with numbers."
What Happens
- Complete your interactive AI Business Assessment (our proprietary diagnostic tool)
- We audit your current tech stack, data quality, and integration points
- We interview key team members about workflows, bottlenecks, and frustrations
- We benchmark your operations against industry peers using our AI maturity model
Written AI Health Check Report — current state analysis, opportunity matrix scored by ROI and feasibility, data readiness evaluation, and a prioritized shortlist of recommended AI projects.
1–2 weeks from kickoff.
2–4 hours total: complete the assessment, one 60-minute deep-dive session, and access to key systems for our audit.
Custom AI Strategy & Roadmap
1–3 weeks · Your blueprint for AI
Based on the Health Check findings, we build a custom AI strategy tailored to your specific business — not a template, not a generic deck. This is the document your team will execute against for the next 6–12 months.
What Happens
- We design a phased AI implementation plan starting with the highest-ROI use case
- We evaluate and recommend specific tools and vendors for each initiative
- We build detailed ROI projections for each phase with conservative and optimistic scenarios
- We identify risks, dependencies, and prerequisites (like data cleanup) before implementation begins
Comprehensive AI Strategy Document — executive summary, phased roadmap with timelines, tool recommendations, ROI projections per initiative, risk assessment, and a 90-day quick-start plan.
1–3 weeks after Health Check completion.
One 90-minute strategy presentation meeting plus async feedback rounds.
Pilot Implementation
30–60 days · Prove it works
We don't ask you to bet your budget on theory. We implement the single highest-ROI use case from your roadmap as a focused pilot — get it running, train your team, and measure real results before expanding.
What Happens
- We select, configure, and integrate the AI tool for your #1 priority use case
- We connect it to your existing systems (CRM, POS, accounting, email — whatever's needed)
- We run parallel testing, then go live with supervised operation
- We train your team with hands-on sessions and create quick-reference documentation
Live, fully operational AI tool integrated with your systems. Team trained and confident. Baseline metrics documented. 30-day performance report with before/after comparison.
30–60 days from strategy approval, depending on use case complexity.
4–8 hours total: system access, team training sessions (2–3 hours), weekly 15-minute check-ins.
Measurement & Optimization
30–90 days · Prove the ROI
Data, not opinions. We track the KPIs defined in your strategy, compare against baselines, and refine the implementation to maximize performance. This is where you see real numbers proving the investment was worth it.
What Happens
- We monitor KPIs weekly: hours saved, costs reduced, errors eliminated, revenue impacted
- We refine AI configurations based on real-world performance data
- We address any team adoption challenges with additional coaching
- We prepare a comprehensive ROI report documenting the business impact
Monthly performance dashboards. 90-day ROI Report with documented savings, efficiency gains, and revenue impact. Optimization recommendations. Executive summary for stakeholders.
30-, 60-, and 90-day measurement checkpoints.
Minimal: 15-minute weekly check-in calls. Team provides feedback on usability.
Scale & Ongoing Support
Ongoing · Compound your advantage
With one use case proven, we help you expand AI across additional areas of your business — each new initiative faster and cheaper than the last, because your team is AI-confident and your data infrastructure is in place.
What Happens
- We launch the next 1–3 use cases from your roadmap in priority order
- Each implementation is faster (typically 50% less time) because the foundation exists
- We provide quarterly AI strategy reviews to identify new opportunities
- We offer fractional AI officer support for businesses that want ongoing guidance
Expanded AI capabilities across multiple business functions. Updated roadmap with new opportunities. Quarterly strategy review reports. Team that can independently manage and grow AI tools.
Ongoing — quarterly engagement cycles or fractional retainer.
Monthly strategy calls. Team champions manage day-to-day AI operations.
Your Timeline at a Glance
| Phase | Timeline | Your Time |
|---|---|---|
| 1. Free Discovery Call | Scheduled within 48 hours of request | One 30-minute call with a decision-maker who knows the daily operations |
| 2. AI Business Health Check | 1–2 weeks from kickoff | 2–4 hours total: complete the assessment, one 60-minute deep-dive session, and access to key systems for our audit |
| 3. Custom AI Strategy & Roadmap | 1–3 weeks after Health Check completion | One 90-minute strategy presentation meeting plus async feedback rounds |
| 4. Pilot Implementation | 30–60 days from strategy approval, depending on use case complexity | 4–8 hours total: system access, team training sessions (2–3 hours), weekly 15-minute check-ins |
| 5. Measurement & Optimization | 30-, 60-, and 90-day measurement checkpoints | Minimal: 15-minute weekly check-in calls |
| 6. Scale & Ongoing Support | Ongoing — quarterly engagement cycles or fractional retainer | Monthly strategy calls |